How to Become a Notary Public in New York: Simple Steps not so simple Steps

Thinking about becoming a Notary Public in New York? Whether you’re an entrepreneur, paralegal, or someone just looking to boost your professional value, becoming a notary is a straightforward way to add a powerful credential to your resume. In the state of New York, notaries play a key role in verifying identities and authenticating important documents. Even better? The process isn’t as complicated as you might think.

This step-by-step guide breaks down the process, points out common challenges, and gives you solutions so you can avoid detours on your journey to becoming an official New York State Notary Public.'

Make Sure You Meet the Basic Requirements to become a Notary Public in New York State

Before you dive into forms and fees, make sure you’re eligible. To become a Notary Public in New York, you must:

• Be at least 18 years old

• Be a resident of New York State or have a business/workplace in New York

• Be a U.S. citizen or permanent legal resident

• Have no felony convictions (unless you’ve received a certificate of good conduct or relief). Applicants with prior convictions may assume they're automatically disqualified. But hope is not lost - You can apply for relief through a Certificate of Good Conduct or Certificate of Relief from Disabilities. For details, visit: https://doccs.ny.gov/certificate-relief

Simple enough, right? If you check these boxes, you’re ready to move to the next step.

Submit Your Application

Mail your application to the Division of Licensing Services:

New York State Department of State Division of Licensing Services: PO Box 22001Albany, NY 12201-2001

The processing time is usually 4–6 weeks. Once approved, you’ll receive your commission and notary ID card.

Use the Notary Public License Law Booklet published by the NY Department of State, available here. YouTube tutorials and online practice quizzes are also helpful supplements.

Take the New York Notary Public Exam

Ready to test your knowledge? The exam consists of multiple-choice questions and is offered in-person at various Division of Licensing Services testing centers across the state. No appointments—just walk in with:

• A valid government-issued photo ID

• $15 exam fee (payable by check, money order, or credit card)

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Pro Tip: Show up early. Seats are filled on a first-come, first-served basis!

Find exam locations and schedules here:https://dos.ny.gov/notary-public-examination-schedule

Complete the Notary Application

Once you pass the test, you’ll receive a passed slip. Keep this safe—it’s your golden ticket.

Now, complete the Notary Public Application Form and submit it with:

• Your original passed exam slip

• A $60 application fee

• A recent passport-size photo (in some counties)

Download the application form:https://dos.ny.gov/system/files/documents/2022/06/notary-public-application.pdf

Mail to:

New York State Department of State

Division of Licensing Services

PO Box 22001, Albany, NY 12201-2001

Applicants often forget to include the original passed slip—yes, they need the original.

Make a copy for your records but always send the original. Consider certified mail for tracking.

Get Your Notary Tools

With your official commission in hand, it’s time to gear up. At minimum, you’ll need:

• A notary seal/stamp with your name, commission number, and county

• A notary journal to log every transaction. (required for some transactions, smart for all)

Use reputable suppliers like Notary Rotary or the National Notary Association. Prices range from $25 to $80 for a starter kit.

These items can be ordered online from most office supply retailers or dedicated notary supply vendors.

Start Notarizing & Stay Compliant

So you are now a New York State Notary Public. But before you start stamping everything in sight, remember:

• Keep your journal updated

• Always confirm the identity of signers and understand your limitations (you’re not an attorney!)

  Know the Rules

  You're ready to notarize! But don’t skip learning what you can’t do. Not knowing the rules could get your commission revoked—or worse, lead to legal trouble.

• Notaries unknowingly perform tasks outside their scope. Stick to identifying signers, witnessing signatures, and administering oaths. You're not allowed to give legal advice unless you're a licensed attorney.

  Stay current with NY laws and renew your license every 4 years (there’s no need to re-take the exam if you renew on time).

Set Yourself Up for Success

Whether you’re going solo or adding notary work to an existing job, the key is organization:

• Track your notarizations

• Market your services (consider platforms like Yelp or Notary Café or your website)

• Keep your supplies up to date

Not knowing where or how to find clients? Network! Share your services on LinkedIn, Facebook, and local business groups. Partner with real estate agents, law firms, or CPAs—they often need notaries on call.

With a modest investment of time and money, you can build a meaningful credential that pays off for years. Yes, there are a few hurdles—but none you can’t jump with the right prep. By anticipating the most common challenges and knowing how to overcome them, you’ll set yourself up to become a trusted Notary Public in New York. And remember: once commissioned, your role isn’t just about stamping papers. You’re a trusted gatekeeper in the world of official documentation. Wear that title proudly.